Submission Guidelines

Important notice: The submitting author is automatically designated as the first author.

  1. You may be the first author of more than one abstract, provided that each abstract represents distinct research. Co-authorship of additional abstracts is permitted.
  2. Only the first author may present the abstract. If special circumstances preclude the first author from presenting, permission for an alternate presenter must be obtained in advance from the Executive Director of AAI (contact
  3. Each abstract must be sponsored or submitted by a member of AAI. Sponsorship will be considered assurance of adherence to the rules stated here and of the merits of the presentation. Sponsors of submitted abstracts should be assured that all authors listed on the abstract have had a significant role in the research being reported. AAI Regular Members in good standing may sponsor more than one abstract including their own submissions. Trainee Members of AAI must have their abstract sponsored by a Regular Member in good standing.
  4. With regard to research using human subjects, AAI endorses the protections embodied in the Basic Principles of the Declaration of Helsinki and their expansion in the regulations governing research supported by the U.S. Government (45 CFR Part 46; 56 FR 28003). AAI does not endorse, nor will they publish the results of research that was not conducted in accordance with these Principles. Investigations involving animals reported in abstracts must have been conducted in conformance with the FASEB Statement of Principles for the use of animals in research and education.
  5. The first author must provide Conflict of Interest Disclosure information for all authors when submitting an abstract.
  6. Authors are not permitted to submit an abstract on work that has been published previously.
  7. While it is rare for an abstract not to be accepted, AAI reserves the right – at its sole discretion – to decline any abstract deemed inappropriate.
  8. In order to qualify for the AAI Member rate, the submitting author must be a member in good standing – membership paid through December 31, 2015. AAI membership is nontransferable. The submitting author is automatically designated as the first author.

Abstract Submission Instructions

  1. Deadline: The deadline for late-breaking abstract submissions is February 11, 2015, 11:59 PM ET.
  2. Abstract Limit: There are no restrictions on the number of abstracts you may submit or on the number of submissions you may present.
  3. Character Limit: There is a limit of 1,500 characters for the text of your submission. The character count includes spaces. You will be advised of your character count usage in the upper right-hand portion of the screen throughout the submission process as you save and move to the next step.
  4. Title and Body: The title should be entered in sentence-style capitalization. Sample title: Active learning improves comprehension in large section immunology course at Western University. Do not put your title in quotation marks or use all uppercase letters.
  5. Special Characters and Formatting: You may copy and paste your abstract. Special characters and formatting will transfer. You can insert special characters and/or formatting using the HTML toolbar.
  6. Presentation Type and Topic Category: All late-breaking abstracts will be designated as Poster Only. You will be asked to select the abstract topic category for your submission.
  7. Authors: Enter all authors in the order they should appear in the heading of the abstract.
  8. Institutions/Affiliations: You will be asked to provide institutional affiliations of each author.
  9. Disclosures: You will be asked to complete a conflict of interest disclosure for each author in order to finalize your submission.
  10. Abstract Proof: Carefully check the proof of your abstract. Make sure all special characters and formatting display correctly in your proof. If you find errors, to make your corrections, return to the appropriate page by clicking on the page name in the left-hand menu. NOTE: All abstracts will be printed and published as submitted by the author. AAI is not responsible for and will not copy edit abstract submissions.
  11. Completing Your Submission: If you have not completed all required sections and details, you will not be able to submit. When all required information is entered, the "Submit" button will appear at the bottom of the "Proof and Submit" page.
  12. Payment: The AAI member late-breaking abstract submission fee is $95. The non-member late-breaking abstract submission fee is $130. Fees are based on your membership status at the time of submission. Submission will not be complete without payment. Once payment is submitted, you will receive an automatic e-mail confirmation of your successful submission. Note: In addition to paying the abstract submission fee, all abstract submitters must register for the meeting and pay the corresponding meeting registration fee. See the Attendee Registration page for all registration fees and discount deadlines.
  13. Notifications: Notifications of abstract programming will be e-mailed at the end of February.
  14. Submissions or Meeting Questions: If you have questions regarding the submission criteria or questions about IMMUNOLOGY 2015™, contact AAI via e-mail at or by phone at (301) 634-7399.
  15. Technical Support: If you have any difficulty with the submission process, e-mail ScholarOne Technical Support at or call:
    Direct Number: +1 (434) 964-4100
    Toll Free Number (US Only): (888) 503-1050.

ScholarOne Technical Support is available M-F from 12:01 AM to 8:00 PM ET. Technical Support can also be reached from anywhere on the site. Just click on the "Get Help Now" button located in the upper right-hand corner of each page.

Editing an Existing Abstract

To edit your abstract:

...BEFORE the close of abstract submissions:

  • Log into your AAI account to access the abstract system.
  • Click the Submission tab at top and then "View Submissions" link on the left-hand menu.
  • Under "Action" select "Edit/Return to Draft."
  • Once abstract is returned to draft status, under "Action" select "Edit Draft."
  • You must re-submit your abstract once you have completed your edits. You WILL NOT be charged a second time.

...AFTER the close of abstract submissions:

  • Contact the AAI Meetings Office at
  • Only edits to abstract title or body can be accepted.
  • Provide your control ID number, abstract title, and name of the first author.
  • No edits will be accepted after March 6, 2015.

Withdrawing an Abstract

To withdraw your abstract...

...BEFORE the close of abstract submissions:

  • Log into your abstract submission account
  • Click the Submission tab at top and then "View Submissions" link on the left-hand menu.
  • Under "Action" select "Edit/Return to Draft."

...AFTER the close of abstract submissions:

  • Contact the AAI Meetings Office at
  • Provide your control ID number, abstract title, and name of the first author.

Deadlines for Abstract Edits, Withdrawal

Deadline for abstract edits:

  • March 6, 2015, for all purposes—Printed Abstract Book, Meeting Website, Online Journal of Immunology

Deadlines for abstract withdrawal:

  • March 6, 2015, for purposes of Printed Abstract Book
  • May 1, 2015, for purposes of Meeting Website, Online Journal of Immunology